5-Year Plan/Annual Update and Budget Requirements
NIFA compiled the following frequently asked questions to help institutions understand the EFNEP 5-Year Plan/ Annual Update Process and Budget Requirements.
General Questions
5-Year Plan/Annual Update
Budget Sheet and Budget Justification
General Questions
What are the deadlines for submission of EFNEP reporting requirements?
Deadlines and guidelines for submission of EFNEP reporting requirements contingent on the EFNEP Formula Grant Opportunity (FGO). When they are known they are posted on the EFNEP Planning and Reporting page. The 5-Year Plan, Annual Update, and Budget Sheet and Budget Justification should be submitted as PDF attachments through Grants.gov. They are required components of the EFNEP Formula Grant Opportunity (FGO).
Where can I find information related to EFNEP funds such as the formula distribution and authorizing legislation?
Information on the formula distribution, authorizing legislation, regulations, guidelines and policies related to EFNEP funds can be found on the Smith Lever Act Formula Grant webpage.
Who do I contact if I am having trouble accessing EFNEP funds? If you are having trouble accessing EFNEP funds it is possible that one or more university reporting requirement has not been met. Please contact your university fiscal contact first. If he/she is unable to assist you please determine whether this may be related to the 5-Year Plan, Annual Update, Budget Sheet or Budget Justification or if it may be related to other EFNEP Reporting Requirements. Please contact Stephanie Blake, EFNEP Program Specialist if you believe it may be the former and NIFA's Fiscal Administrative contacts it you believe it may be the latter.
How do I attach EFNEP reporting requirements to the FGO?
In order to submit your EFNEP specific reporting requirements to the EFNEP FGO you need to save all of the documents as one PDF File. To do this, you can either use Adobe Acrobat to combine the files (example) or you can print the individual files and scan them together as one file. The resulting PDF needs to be attached to the “Supplemental Form” under #8, the “Conflict of Interest List”. Please disregard the fact that it says “Conflict of Interest List”. To attach the PDF to the form, click on “Add Attachment,” and follow the instructions..
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5-Year Plan/Annual Update
Does every institution need to submit either a 5-Year Plan or an Annual Update?
Every institution should submit its own 5-Year Plan or Annual Update each year. Although each institution should have its own plan, we do strongly encourage collaboration — particularly if there is more than one institution in the state. Collaborations may be very useful to gain and share experience/expertise and build a stronger program.
How do I know when to submit a 5-Year Plan versus an Annual Update? Only the 5-Year Plan or the Annual Update is due any given year.
Every five years each institution should submit a full 5-Year Plan.
The next time a full 5-Year Plan is due is in 2011.
Each of the four years between submissions of Letters of Intent each institution should submit an Annual Update.
What information should be included in my 5-Year Plan or my Annual Update? Letters of Intent should include information as indicated in the Instructions for the 5-Year Plan. Annual Updates should include any updated information on the program (i.e., did any details change?) and updated data on program priorities. This is also an opportunity to submit any qualitative program impacts for the reporting year.
To whom should I send Letters of Intent or Annual Updates?
Letters of Intent or Annual updates should be saved as PDF documents using Adobe 8.1.1 or higher. They should be submitted as attachments through grants.gov as part of the Formula Grant Opportunity (FGO) package. If they are not submitted as PDF attachments they will not be accepted.
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Budget Sheet and Budget Justification
How long can I carry-over EFNEP funds?
EFNEP funds are expected to be fully expended in the fiscal year of appropriation; however funds may be carried over for up to four (4) years after the end of the year for which they were appropriated.
Where can I find information related to allowable and unallowable expenses for EFNEP funds?
EFNEP funding is authorized under section 3(d) of the Smith Lever Act. The Administrative Manual for Smith Lever Funds provides information on allowable and unallowable expenses beginning on page 3-28. It should be noted that this manual is in the process of being revised. At the point the new manual is finalized, it will be posted and states will be notified.
Where can I find the most up-to-date copy of the Budget Sheet?
The most up-to-date copy of the budget sheet can be found on the EFNEP FGO Webpage
I am not sure how to fill out the Budget Sheet, are there any instructions?
The Budget Sheet can be confusing. For this reason we put together step-by-step instructions illustrating how to successfully complete EFNEP budget sheets.
To whom should I send signed Budget Sheets and Budget Justifications?
Signed Budget Sheets and Budget Justifications should be saved as PDF documents using Adobe 8.1.1 or higher. They should be submitted as attachments through grants.gov as part of the Formula Grant Opportunity (FGO) package. If they are not submitted as PDF attachments they will not be accepted.
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