Letter of Intent/Annual Update and Budget Requirements
CSREES compiled the following frequently asked questions to help institutions understand the EFNEP Letter of Intent/ Annual Update Process and Budget Requirements.
General Questions
Letter of Intent/Annual Update
Budget Sheet and Budget Justification
General Questions
What are the deadlines for submission of EFNEP reporting requirements?
Deadlines and guidelines for submission of EFNEP reporting requirements are posted on the EFNEP Planning and Reporting page. Due dates for the Letter of Intent, Annual Update, and Budget Sheet and Budget Justification are as follows:
Note: Only the Letter of Intent - OR - the Annual Update is due each year, not both. A Budget Sheet and a Budget Justification are due every year.
Where can I find information related to EFNEP funds such as the formula distribution and authorizing legislation?
Information on the formula distribution, authorizing legislation, regulations, guidelines and policies related to EFNEP funds can be found on the Smith Lever Act Formula Grant webpage.
Who do I contact if I am having trouble accessing EFNEP funds? If you are having trouble accessing EFNEP funds it is possible that one or more university reporting requirement has not been met. Please contact your university fiscal contact first. If he/she is unable to assist you please determine whether this may be related to the Letter of Intent, Annual Update, Budget Sheet or Budget Justification or if it may be related to other EFNEP Reporting Requirements. Please contact Stephanie Blake, EFNEP Program Specialist if you believe it may be the former and CSREES' Fiscal Administrative contacts it you believe it may be the latter.
Top
Letter of Intent/Annual Update
Does every institution need to submit either a Letter of Intent or an Annual Update?
Every institution should submit its own Letter of Intent or Annual Update each year. Although each institution should have its own plan, we do strongly encourage collaboration — particularly if there is more than one institution in the state. Collaborations may be very useful to gain and share experience/expertise and build a stronger program.
How do I know when to submit a Letter of Intent versus an Annual Update? Only the Letter of Intent or the Annual Update is due any given year.
Every five years each institution should submit a full letter of intent. The next time a full Letter of Intent is due is in 2011. See EFNEP Letter of Intent Cycle Powerpoint Presentation.
Each of the four years between submissions of Letters of Intent each institution should submit an Annual Update.
What information should be included in my Letter of Intent or my Annual Update? Letters of Intent should include information as indicated in the
Guidelines for EFNEP Letters of Intent. Annual Updates should include any updated information on the program (i.e., did any details change?) and updated data on the outcome measured/updated information on whether or not targets are being met. This is also an opportunity to submit any success stories related to the program (see
Guidelines for EFNEP Annual Update).
To whom should I send Letters of Intent or Annual Updates?
Letters of Intent or Annual updates can be sent via email to Stephanie Blake, EFNEP Program Specialist.
Top
Budget Sheet and Budget Justification
Where can I find information related to allowable and unallowable expenses for EFNEP funds?
EFNEP funding is authorized under section 3(d) of the Smith Lever Act. The Administrative Manual for Smith Lever Funds provides information on allowable and unallowable expenses beginning on page 3-28. It should be noted that this manual is in the process of being revised. At the point the new manual is finalized, it will be posted and states will be notified.
Where can I find the most up-to-date copy of the Budget Sheet?
The most up-to-date copy of the budget sheet can be found on the EFNEP Planning and Reporting page.
I am not sure how to fill out the Budget Sheet, are there any instructions?
The Budget Sheet can be confusing. For this reason we put together step-by-step instructions illustrating how to successfully complete EFNEP budget sheets.
To whom should I send signed Budget Sheets and Budget Justifications?
Signed Budget Sheets and Budget Justifications should be saved as PDF documents using Adobe 8.1.1 or higher. They should be submitted as attachments through grants.gov as part of the Formula Grant Opportunity (FGO) package. If they are not submitted as PDF attachments they will not be accepted.
Top
Back to Expanded Food and Nutrition Education Program (EFNEP)
|
