The EFNEP Evaluation/Reporting System (ERS4) consists of separate software sub-systems for the unit, state, and federal levels. They are denoted as follows: ERS unit (county) level subsystem, SRS state-level subsystem, FRS federal-level subsystem. Each ERS accumulates data about individuals and exports summary data to the SRS. The SRS accumulates the ERS data from the units, prepares state summary reports, and exports the summary data to FRS. The FRS, in turn, prepares nationwide reports. Also, there is a flow of data from FRS to SRS, and from SRS to ERS.
The ERS database stores information in the form of records about the program participants, their family structure, and their dietary preferences. The system is structured to collect data about adult participants, youth and youth group members, and about staff assignments and hours. The information can be added to and modified throughout the report period. The major components and features are summarized below:
Adults - Maintain and report sex, age, income, residence, aid from public assistance programs, and other information about the adult participants.
Nutrition - Information on the actual nutrient content of the diets and how well the diets meet national dietary recommendations.
Behavior Checklists - Evaluates the impact of EFNEP on participants during enrollment. Assesses improvement in the areas of food resource management, nutrition practices, and food handling and safety.
Staff - Maintains the data about the professionals, paraprofessionals, and volunteers who deliver the program.
Youth - Maintains information and provides reports on youth groups, with options to keep records on the individual youth enrolled in a group.
Interagency Cooperation - Records data addressing interagency cooperation with two major food assistance programs, coalitions, and agreements, and captures data on source and amount of outside funds.
Subgroups - Selects participants meeting specific criteria such as age, sex, public assistance, and subgroup membership.
Perinatal Projects - Records birth data and infant feeding on pregnant or nursing women.
Tables - Maintains the racial categories, recommended dietary allowances, minimum recommended servings, and poverty level tables used by the system.
System Administration - Maintains DataDB and TableDB, identifies system and reporting period, and manages security.
Data Interchange - Exports summary information, usually to diskette, for transmittal to the state. These exports include information about adults, youth, staff, diet, behavior checklist, perinatal projects, and interagency cooperation. Imports information from the state for use at the unit level. These imports include behavior checklist question sets, subgroup filters, foods database, and race codes.
Notebook Feature - Provides for simultaneous updating to a database and a copy of the database, with the subsequent merger of changes made to the copy back into the original database.
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