Federal HR Policies Affecting Cooperative Extension Organizations
Appointment of Cooperative Extension Directors/Administrators
Attachment A
When a new Director/Administrator is selected by the University for a permanent appointment to the position of the CES Director/Administrator the appointment is subject to approval by the CSREES Administrator and the Office of the Secretary, U.S. Department of Agriculture, Washington, D.C. If the selectee has prior service with the Federal Government, including a prior Federal appointment with CES, the Reappointment action to the Director/Administrator position must be coordinated with the USDA, HRD, CES, Team.
Action by the University
A letter from the University President's Office requesting approval of their selection and the appointment of the Director/Administrator is to be submitted to the Administrator, Cooperative State Research, Education, and Extension Service (CSREES). (See Attachment B for a "Sample Letter" requesting the appointment of CES Directors/Administrators.) Specifically, the letter should include:
1. The name of the individual selected by the University to serve as Director/Administrator, and the name and title of the supervisor of the Director/Administrator position;
2. A copy of the selectee's individual's Vitae or Resume (including the selectee's place of birth);
3. The proposed effective date of the selectee's appointment to Director/Administrator;
4. The selectee's University Address, Telephone Number, Fax Number, and E Mail Address;
5. A statement regarding the selectee's employment prior to his/her selection and the dates of employment;
6. The selectee's educational background (provide degree emphasis, year of degree, and university),
7. A description of the major duties and responsibilities of the Director/Administrator position;
8. A statement to confirm that the University has complied with Civil Rights guidelines for the selection process for the position of Director/Administrator; and;
9. A statement indicating the name, reason for separation, and the effective date of separation for the previous Director/Administrator.
Request for approval of selection and the appointment of new Directors/Administrators for the Cooperative Extension Service are to be forwarded to:
Dr. Colien Hefferan, Administrator
Cooperative State Research, Education, and Extension Service (CSREES)
Room 305 A Whitten Building
1400 Independence Avenue, S.W., Stop 2201
Washington, DC 20250 2201
A copy of the request for approval letter should also be faxed to:
Bonnie M. Beavers, Chief
Metropolitan Services Branch
Human Resources Division
Fax Number 202-690-1726
Action by USDA
The CSREES Administrator's office will review the request package and forward the package to the USDA, HRD, CES Team who will prepare the request for approval package.
USDA, HRD, CES Team will request and review information on the selectee's prior Federal appointment and benefits and coordinate the reappointment with the requesting CES organization.
USDA, HRD, CES Team, using the faxed copy of the request, will start preparing the USDA Decision Memo and the request for approval package. Once the complete request package is received by the HRD, CES Team, the decision memo and request package will be forwarded to the CSREES Administrator for formal approval and signature. The decision memo request package will be forwarded to the Secretary's office for review and approval in accordance with the USDA policies and procedures.
As soon as the USDA, HRD, CES team receives notice that the proposed action has been approved, or not approved, the CES College/University will be notified of the decision, and the Directory of State Extension Service Directors and Administrators will be updated if the proposed action is approved. If the proposed action is not approved the CSREES Administrator, or designee, and/or the USDA, HRD, CES Team will contact the CES organization and inform them of the status of the proposed action and request additional information, if necessary. If the action is not approved the reason for the disapproved action will be provided to the requesting office by the CSREES Administrator's office and/or the USDA, HRD, CES Team.
USDA will prepare and maintain a copy of the selection and request for approval package for all CES Directors and Administrators.
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